Don't you want to read? Try listening to the article in audio mode 🎧
Like every superhero, project managers need their own gadgets and tools. Thankfully, we have more at hand nowadays than just coloured notes and bullet points on paper. Tools, software and methods like Asana, Trello and GANTT have made life easier - and more fun - for project managers and their teams, for an array of different reasons.
Project management tools will help you:
Manage multiple tasks, and sub-tasksProject management tools are a great way to visualise to-dos and to-be-dones so that everyone involved in a project sees them in the same way. The more you use project management tools, the less you need to use brain space to remember everything, which is a great thing, because you will need that energy for other things, like risk management and stakeholder communication.
See the entire project on the same page - literallyThe fact that the entire team sees the same thing on the same dashboard, creates a solid and fruitful foundation for communication. Rather than having to tell your team members what they need to do, and for when they need to do it (which can be annoying for all parties), you can now visualise it on a dashboard or a chart, and even give participatory access to the prioritisation of tasks, empowering your team to take charge and plan their own time.
Easily track progressA project is a common journey towards an end goal, and each step on the way to that finishing line is progress. This progress gives encouragement, keeps stakeholders happy and helps you stay on track for each step of the project - even the more tedious ones. Some charts and tools can also show you when your progress is slower than normal, which can help you make adjustments and remove bottlenecks.
Organise and prioritise tasksA large part of the project manager role is to keep tasks organised and on time. Project management tools therefore put a lot of emphasis on this aspect of the job. Dashboards, apps, email integrations, card systems etc are all features developed to help project managers keep the project running smoothly and efficiently.
Store documentsProjects still come with a lot of paperwork, even though it might be digital in this day and age. Thankfully, many project management tools come with documentation features, so that all project-related materials are stored in an organised and easy-to-find manner. Having all documentation on one platform, rather than on an array of different communication channels (emails, slacks, whatsapps etc.) is also very helpful for productivity and easy access.
Easily collaborateWho does what and how do I know we don’t overlap? This can be a difficult thing to nail even in a three-person team. In a larger team - or perhaps even a remote team - it can get extremely complicated. Having all communication on the same platform - using a dashboard with comments, for example - is a great way of keeping the team happy, productive and the collaborative spirits up.
Top 8 project management software & tools in 2020Yes, the benefits of using project management software, methods and tools are many, and the vast array of choices on the market are there to fulfill this need. But which one should you choose? This, of course, depends on your specific project size, features, team etc. To make the process easier for you, we have listed seven of the best project management tools out there.
Article updated on: 09 August 2023
Don't Waste Your Talent. Turn It Into a Career With a Course That Fits Your Needs!
Discover the Courses Now!
Talent Garden is your Digital Skills Academy, offering courses in Digital Marketing, UX Design, Digital HR and Data Analysis designed to launch your career.
7 min read
What is Project Management: How much does it earn and what does a Project Manager do?
Only a few job roles are as truly versatile as a Project Manager. Not only is Project Management needed in an array of ...
Talent Garden 22/07/2020
4 min read
Choosing the right Project Management Methodology interview with Maja Lidberg
Project Management methodologies like Agile, Scrum and Kanban have become an everyday part of our business vocabulary. ...
Talent Garden 18/09/2020
2 min read
Project Management as a Skill: Why is it so Important?
Everyone who has worked in a context where groups of people attempt to accomplish certain tasks has experienced the ...
Talent Garden 03/06/2021
10 min read
How to create an effective and successful Project Management Plan
This article explains how to create a digital project management plan, starting from the traditional principles of the ...
Talent Garden 04/03/2022