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Human Resources (HR) is a notoriously paperwork-heavy job. Analyzing reports, reviewing resumes, scheduling and overseeing interviews, and maintaining employee files are just some of the responsibilities of HR professionals. In the past, these tasks all needed to be done manually and were often laborious, repetitive, and time-consuming. But today, that’s no longer the case. Tech tools are here to help, and they can serve a wide variety of productivity functions. Together, they can help HR organize, secure, and optimise various daily tasks or projects. Not only that, but these tools can be used to teach employees new skills, hone the ones they already have, and push their careers forward to the next level of achievement. In this post, we’ll look at ten tools that every HR professional can use to not only make their own admin easier but also to equip employees for a more skilled and successful future. Transition to a Tech Career

How Can Tech Tools Upskill Employees For The Future?

A lot has changed in the digital landscape over the past few years, and it shows no signs of slowing down. By using and implementing tech tools both as an individual and as a company, you can impart useful skills and knowledge about software navigation to employees. The use of tech tools helps employees become more comfortable utilizing new programs and technologies, thus widening their skillset and encouraging them to evolve as individuals. Part of the HR role is to make sure that employees have everything they need in order to work, thrive, and grow within the organization. These tools expose them to many different functions and programs, all of which can boost their careers and expand their respective skill sets.

1. Workforce scheduling tools

Shift-based organizations such as restaurants, construction teams, or security businesses can benefit most from these. Workforce scheduling tools are software programs that give employees and managers access to a collaborative calendar for assigning shifts and hours. This kind of tool makes the process of finding employee availability and logging in to shift sessions much easier for everyone.  

2. Mental health monitoring tool

Mental health should be a main priority for all types of managers—but perhaps especially for those in HR. Making sure employees feel motivated, satisfied, and happy within their roles is integral to company success, and these tools can help facilitate that. As a form of a staff assessment tool, mental health monitoring tools allow employees to log their mental health fitness for HR professionals to assess and track, thus allowing for an improved understanding of company wellbeing.  

3. Communication and collaboration tools

Studies show that 86% of executives agree that ineffective communication leads to productivity issues. Communication tools are, therefore, the bread and butter of most professional teams. Whether teams are remote or office-based, these tools offer a wide variety of features, such as easy file sharing, communication about current projects, and project scope mapping. Providing this kind of tool for employees allows HR professionals insight into the productivity of different teams while offering insight into the conversations of individual team members.  

4. Talent management tools

Also referred to as a TMS, a talent management tool is an integrative software program that facilitates core talent supervision processes, such as recruitment, onboarding, professional learning development, and general performance. HR can benefit from providing this tool through gaining useful insight into employee talent while employees get to learn more about their career trajectories and performance arcs.  

5. Productivity tools

Productivity tools are designed to help employees simplify tasks and streamline workflow, regardless of industry or team size. They typically include features that facilitate document sharing, project tracking, and collaboration with other members of the company.  

6. Employee benefits tool

Benefits tools are software programs that enable employers to browse and select different benefits and rewards for their employees. It’s a cloud-based HR tool that employees can also have access to, allowing them to weigh in on and select benefits that appeal to them most.

7. Time-tracking tools

Time-tracking tools are perhaps one of the most useful and ubiquitous of all workplace tools used today. Giving employees and employers the ability to monitor how much time they spend on projects (down to the second), these tools facilitate better productivity and task prioritization. The top time clocks don’t just track minutes and hours. They also come equipped with features such as payroll optimization, shift swapping, approving PTO requests, and accurate record keeping.  

8. Employee engagement tools

Employee engagement tools serve the purpose of improving company culture and employee experiences. This is accomplished by providing employees with access to a system where they can provide real-time feedback on various projects, processes, or team activities.  

9. Payroll management tools

Payroll management can be a real pain for busy HR managers. However, a payroll management tool can change that for good. These tools integrate with other central business systems in order to ensure that all employees receive 100% accurate, timely compensation for their monthly workload. Easy to use for both HR managers and employees, these tools can transform the monthly payroll slog.

10. Onboarding and offboarding tools

Currently, over a third of HR professionals don’t have access to proper onboarding technology. Yet onboarding and offboarding form a huge part of what HR professionals oversee, and without the right tools, it can be a disorganized and ineffective process. That’s why investing in the right tools will make all the difference. Equipped with informative and supportive information, onboarding and offboarding tools help employees better understand the process of adjusting in or out of their respective roles, thus streamlining the experience and making life easier for everyone involved. Onboarding tools, in particular, can be useful in this regard. Some of the features you might find on an onboarding tool include system navigation guidance, gamified learning processes, and automated adjustment features.  


Since the dawn of time, people have been using tools to make their lives easier. But the tools of today are far beyond anything our ancestors could have imagined. With these tools, HR professionals and the employees they manage can save time, learn new skills, and become more successful in their career trajectories. Whether you need a way to share files faster, organize complex documents, schedule meetings, or track time spent on different projects, tech tools are here to help.
Article updated on: 09 August 2023
Talent Garden
Written by
Talent Garden, Digital Skills Academy

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