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Kanban System: an Overview of the Kanban Methodology
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The Kanban methodology was originally developed in the early 1940s in Japan by Taiichi Ohno (an industrial engineer and businessman) in an attempt to improve the workflows of Toyota automotives. The peculiarity of Kanban is that it is a “gentle” way of making changes happen: it doesn’t require revolutionary changes but rather it is based on triggering a process of continuous small improvements. It doesn’t require throwing away everything that you have done and starting again, but rather it focuses on what you are already doing and builds on that.
Thanks to this non-disruptive approach it is more easily accepted by teams and management since it doesn’t threaten the actual workflow, team organisation or people involved but it makes changes happen by many small parts. It is extremely flexible: you can apply Kanban to any kind of project or workflow, in just any field, from automotive to marketing, from software development to sales, and it’s a particularly good fit for knowledge work areas.
Kanban is the translation into alphabetic characters of a Japanese word that means “visual board” or “sign”. As a matter of fact, Kanban IS a visual methodology: it requires that you set up a “Kanban board” where you visually follow the advancement of a project or of a workflow. In the most simple version of it, you can imagine a Kanban board as a board where you place sticky notes on three columns: “to do”, “in progress”, “done”. And in this way, you can immediately have a glimpse of how your project is going. But obviously, there is more to Kanban than that.
The Kanban 4 foundational principles
If you want to apply Kanban you must be aware that Kanban follows a set of principles and rules that, while not being strict, do offer precise guidelines. Let’s start with the 4 foundational principles, that are:- Start with what you are doing now
- Agree to pursue incremental, evolutionary change
- Initially, respect current roles, responsibilities and job titles
- Encourage acts of leadership at all levels
The Kanban 6 core practices
It is with the 6 core practices that we can see the Kanban “spirit” fully unfold. They are:- Visualise the flow of work
- Limit WIP (Work in Progress)
- Manage Flow
- Make Process Policies Explicit
- Implement Feedback Loops
- Improve Collaboratively, Evolve Experimentally
Kanban software
Even if physical boards are a great way to start practicing Kaban, using the right kanban software can help you save time and work smoother, due to its many built in features. There are many solutions to choose from, the most widely known are Kanbanize, Jira, Trello, Asana, Smartsheet and Flow-e. The best way to understand if one of these could be fit for your company is to try them, taking advantage of their free or trial versions.
Article updated on: 09 August 2023
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